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Dear Moms, First, thank you to all those who previously volunteered to make meals for moms in need! For those members who have not yet had the time or opportunity to make a meal for a mom in need, we would like to let you know that we are expecting several members to have babies sometime in the near future. When that time comes, we will need your help to provide a meal for these moms and their families. Our members who received meals in the past are extremely grateful and REALLY appreciate the help. Don’t stress if you don’t have time to cook or do not enjoy cooking, you always can drop off a pizza, subs or other take-out food. Anything you decide to do would be extremely helpful to those in need and is always appreciated! To be successful in helping other moms in need, we ask that each member provide at least one meal per calendar year. The way you will be notified about a member in need of a meal is via email. We will send all members a message informing you of the mother in need and provide the details about specific dates and any other special requests needed to organize the meals. Finally, if you are expecting a baby or know of a member who is in need of meals, please contact us so we can reach out to the member to organize the meals. We want to help! Thank you again to all of those who volunteer to provide meals, |
Hospitality is a service that provides coordination of meals, play dates and other assistance to members in a time of need.
Situations of Need
- Birth of baby
- Death in family
- Illness in immediate family
Notification of Need
Please notify any member of the Board and/or the Hospitality chair when a need or crisis arises. Upon notifying a member of the Board, the Board member will in turn notify the Hospitality chair. From there, the Hospitality chair will be responsible for coordinating meals and/or play dates, etc….as well as notifying the Mom’s group as a whole, if the situation permits.
Participation
Contributing to “Hospitality” is on a volunteer basis. It is an opportunity for Moms to “give back” to the group and to specific members when they need it most. While it is not a requirement of membership to the Mom’s Group, we highly encourage each person to participate and help a friend/neighbor during their time of need.
In addition, it is the responsibility of each member to uphold her commitment to the family in need (once made) by bringing the meal on the date specified by the hospitality coordinator.
Methodology
A method by which moms are called upon to provide aid should be established. This methodology will attempt to include all moms in providing assistance and try not to rely upon a small group of core contributors.
Suggested method:
- After talking to the “person in need,” establish a short list of close friends that can first be contacted for assistance
- After soliciting aid from the above list, the hospitality chair will notify, by email/phone, the Mom’s of Wakefield group explaining a situation of need, asking for assistance
- If there is a great response from the group as a whole, then the meals/play dates,etc… will be coordinated and set.
- If the responsiveness is minimal, the Hospitality chair will take a more direct approach by calling individual moms and asking them specifically for their help. (i.e. going down the phone list)
- In an attempt to expand the list of people providing help, the Hospitality chair will keep track of who has contributed meals/etc… over the course of the year. The direct phone calls made will be to those who have not yet had an opportunity to contribute…and the conversation will be to ask for their assistance during a specific opportunity.
Budget
The overall budget for Hospitality shall be very minimal given that the contributions are from the Members’ donations of meals and/or time.
Some reimbursable items may include:
- Cards/stationary used to send notes to members
- Gifts/flowers/plants sent to a family on behalf of MOW